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Description:

ORGANIZATIONAL BACKGROUND

Founded in 1965, the Chinese-American Planning Council, Inc. (CPC) is the nation's largest Asian American social services agency. Our vision is to advance and transform communities, and our mission is to promote social and economic empowerment among Chinese American, immigrant, and low-income communities. Our organizational values are: 1) We are our community; 2) We embrace our community; and 3) We empower our community.

Title: Accounts Payable Coordinator

Department: Fiscal

Reports to: Controller.

FSLA Status: Exempt

JOB DESCRIPTION:

• Ensure check requests, supporting invoices and receipts submitted for payment to vendors, petty cash, and expense reimbursement are properly approved by authorized staff.
• Data enter accounts payable transactions in Financial Edge timely and accurately based on general ledger codes provided.
• Generate for supervisor approval a cash requirement report for the weekly check-run, and an aged payables report.
• Manage monthly A/P closing and ensure month-end account reconciliations are completed accurately and timely.
• Assist with accruing expenses prior to closing the books monthly.
• Audit and reconcile monthly credit card statements and activity
• Prepare relevant reports and analyses on a weekly, monthly, quarterly, yearly and as needed basis.
• Monitor aging vendor reports closely, identifying and resolving any issues preventing timely disbursements.
• Ensure that the proper financial information is maintained for historical purposes and in accordance with CPC’s record retention policies. This includes invoices, documentation, and W9 files.
• Manage the timely preparation, mailing, and filing of annual 1099s.
• Oversee the efforts of gathering required documentation for various audits, including program and external audits.
• Assist with review of allocations of corporate company-wide expenses.
• Provide excellent customer service with a sense of urgency and professionalism to vendors and CPC and Affiliates colleagues. Manage relationships with vendors and departments regarding status of payment, reconciliation of invoices, invoice errors, and questions.
• Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate parties in a timely fashion.
• Complete special projects as requested.

REQUIRED SKILLS:

• Interpersonal skills to communicate effectively with vendors, program managers, auditors, and others as required.
• Ability to connect with staff at all levels and from all backgrounds.
• Computer skills in Excel and Word, and willingness to learn other programs as needed.
• Must possess competencies in decision making, communication, attention to detail and multi-tasking. Advanced problem-solving and analytical skills required.
• Excellent communication, public speaking, and presentation skills. Excellent business writing skills.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in accounting, Business, or related field.
• 5+ years Accounts Payable experience.
• Experience with Financial Edge general ledger preferred.
• Previous experience working with budgets and other items listed above.