University Settlement Society

Job Title

PROGRAM ASSISTANT (Evaluation Coordination)

Job Description

OVERVIEW: Early Intervention is a publically funded program for children birth to three years of age with a delay or disability. It is administered in New York City by the department of Health and follows New York State Guidelines. University Settlement provides home- based services to children in their homes or community setting. The program offers Speech Therapy, Physical Therapy, Occupational Therapy, Special Instruction, Social Work and Family Training Services to children and their parents or caregivers. Our philosophy is to collaborate with families to incorporate therapeutic techniques in their daily activities to provide multiple opportunities for practice and learning in the natural environment.



·        Managing phone calls from service providers, service coordinators, parents and other individuals seeking assistance from the program.

·        Responsible for documenting and processing intakes and referrals.

·        At intake, develop supportive relationships with parents to help them understand the EI program and their rights and responsibilities.

·        At intake create professional relationship with referral source

·        Review evaluation options with parents and provide assistance with scheduling evaluations.

·        Responsible for coordinating the evaluations of children referred to the program, staffing evaluators, assisting with parent schedules, database entry.

·        Ensure that evaluations are provided in a timely manner and adhere to quality assurance standards by using the Evaluation Checklist.

·        Ongoing quality assurance monitoring- calling families monthly to inquire about the status of service and verify that interventionists adhere to the frequency and duration of the Childs IFSP.

·        Document all activity in database.

·        Reports concerns which arise regarding the timeliness of evaluation.

·        Reviews and clears flags related to evaluations.

·        Systemic and regular reviews of the child’s files using Quality Improvement Utilization Review Form to ensure the highest standards of home based early intervention services and regulatory standards.

·        Establish and maintain relationships with outside agencies.

·        Monitor and maintain the program’s database, entering data (work in two specific programs), utilizing reports and flags.

·        Uploading documents/ filing/Archiving files.

·        Collaborate with other service providers and program staff to secure needed services for families.

·        Act as a liaison between therapists and family and EI providers, whenever necessary.

·        Maintain thorough and accurate records for all the above responsibilities

·        Other duties as requested by supervisor to fulfill job responsibilities.

·        Ordering office supplies and maintaining adequate quantities.




·        Bachelor’s Degree in Human Service or Business Administration preferred

·        1-2 years’ experience in office setting, EI experience preferred

·        Must have excellent computer skills with knowledge of Microsoft excel, access and word.

·        Ability to multitask and prioritize assignments

·        Excellent problem solving skills

·        Bilingual Spanish, Cantonese, Mandarin or Russian speakers are preferred.


Contact: Submit cover letter and resume to:

Salary Information

Salary: Low 30s plus generous benefits package
Hours: 35 hrs per week

To Apply

Submit cover letter and resume to:

(No telephone inquiries please)

University Settlement is an Equal Opportunity Employer

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