University Settlement Society

Job Title


Job Description

Overview: University Settlement ( and The Door ( are affiliate agencies that are distinct in their missions and populations served, yet share a common goal to transform lives by connecting and empowering people with compassion and dignity.   The Human Resources department is responsible for the administration and management of company policies, benefits, personnel relations, recruiting, training and required reporting.


The Human Resources Assistant is the hub of virtually all of our HR business and is instrumental in providing support to the department as well as to employees of University Settlement, its affiliate, The Door, the city’s premier youth development agency, and Broome Street Academy Charter High School. Two days are never the same on our team – ours is a fast-paced, dynamic environment with multiple moving parts. The ideal candidate is someone who can keep up with the pace, is flexible to the demands of the department, a master of organization and prioritization and who wants to be steeped in the day-to-day running of a traditional HR management organization. This position is heavy on data, filing and email management. You will have your hands full from 9am to 5pm!



·        Update and maintain employee data in HRIS - ADP Workforce Now

·        Work closely with HR Coordinators to coordinate weekly new hire orientations – follow up with managers for pre-hire documents, invite new hires to orientation, prepare orientation packets Maintain personnel files (hard copies and electronic)

·        Initiate and administer background checks (criminal, fingerprint, State Clearance) clearances as requested

·        Handle employment verifications and income eligibility forms as requested route appropriate verification requests to third party verification system

·        Create photo ID cards for employees

·        Prepare monthly requests for payments of department invoices and credit card expenses

·        Provide backup support to HR Coordinators on compliance, audit preparation and job postings and reconciliations

·        Partner with Recruitment Specialist to update and maintain labor law posters throughout the agencies



·        Bachelor’s degree preferred

·        At least one year experience working in a Human Resources office

·        At least one year of administrative support experience in a fast paced, dynamic environment

·        Must be detail oriented and possess excellent communication and organizational skills

·        Must be comfortable in a fast paced environment juggling multiple requests at a time

·        Must be professional and personable yet have the ability to exercise sound judgment when dealing with sensitive and confidential matters

·        Experience with ADP software is preferred

·        Familiarity with MS Office programs, particularly Outlook, Excel and Word



Salary Information

Hours: 35 hours per week
Salary: Low 40s plus excellent benefits package

To Apply

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