Educational Alliance

Job Title

BUSINESS OPERATIONS MANAGER

Job Description

Educational Alliance brings together and partners with diverse communities in Lower Manhattan, offering individuals and families high-quality, multi-generational programs and services that enhance their well-being and socioeconomic opportunities. We are a place where everyone is welcome and where progress is powered one relationship at a time. We are proud of our legacy as a Jewish organization and we provide high-quality, transformational services and programs to all New Yorkers through our network of community centers on Manhattan’s Lower East Side and East Village. As we have for 130 years, we offer best-in-class programming–now across 15 sites—focusing on a mix of education, health and wellness, arts and culture, and civic engagement.

JOB PURPOSE:  The Business Operations Manager works in collaboration with department leadership, to assure all administrative, operational and fiscal systems are developed and maintained at the highest quality, while providing guidance, support and leadership across all programs within Departments 60 and 70. The Business Operations Manager demonstrates a commitment to creating an inclusive and equitable workplace as they work in conjunction with Program Leaders in fiscal planning working towards the development of short and long-term strategic goals of the departments to ensure robust and sustainable resources for programs. 

SCOPE OF INFLUENCE

  • Oversight of Operations Team in regards to building departmental fiscal accountability and support 
  • Works to develop fiscal trainings for staff to build budget awareness and understanding
  • Works in collaboration for program design and implementation, partnering with staff and parents. 
  • Partners with internal and external customers (e.g. funders, regulators, school staff and administration, EA Support Services)

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Financial Management (50%)

  • Develop and manage budgets in partnership with department heads, finance staff, and agency executive leadership
  • Providing payroll review and allocation checks
  • Collaborate with Program Leadership to gain, maintain, and renew multiple grants and awards; including drafting of budgets, modifications, and other reports as directed 
  • Working in collaboration with Finance team to regularly assess funding risks and challenges to ensure funds are maximized and meet best program practices and are fiscally responsible
  • Working in collaboration with Finance staff in the entry of the approved budgets into INTACT as well as ensure proper allocation of grant related costs
  • Maintain up-to-date knowledge on agency’s funding sources, grants and contracts
  • Manage the successful overall in-kind matching reconciliation, including the volunteer time that ensured we meet our federal requirements for matching funds
  • Support the review and submission of all data and narrative reports, program updates related to funding requirements
  • Maintenance of fiscal and operational pieces in department databases (ex. HSES, Dashboard, etc.)

Program Management/Operations (30%)

  • Oversight and collaboration with department’s Operations Team to ensure program compliance and fiscal responsibility
  • Work in collaboration with program staff to build sustainable partnerships with vendors and organizations through creation of detailed partnership agreements. 
  • Work in collaboration with HR and department for successful onboarding of newly hired staff.
  • Build and maintain critical relationships with external fiscal partners (i.e. NYC DOE, Federal Head Start, NYC DYCD) to ensure smooth fiscal and programming operations
  • Collaborate and build sustainable partnerships with our partner schools and other non-governmental external partners through fiscal planning and timely information sharing
  • Developing reports for D 60 Policy Council as needed
  • Collaborate with Program Leadership to gain, maintain, and renew applicable licensing to operate programs.

Training and Development (10%)

  • Coach program leaders on fiscal management best practices, with emphasis on supporting their ability to discern and execute budgets grounded in reasonability, necessity, and validity
  • Provide guidance and coaching for Operations teams, and function as the task supervisor for cross program-fiscal projects in both Child and Family Services and Youth Services
  • Provide ongoing training for directors pertaining to site budgets and fiscal responsibility 
  • Provide fiscal training and mentoring to Policy Council members as needed

Other (10%)

  • Attend staff meetings, trainings, and other pertinent events as recommended by supervisors; some occurring outside of operational hours
  • Perform special projects and other related duties as assigned 

JOB REQUIREMENTS

Required Knowledge

Bachelor’s Degree in Business Administration, Economics, Finance, or related field required, with 3 or more years of relevant experience strongly preferred. 

Experience managing government grants, including budgets, purchasing, contract compliance and data collection and management strongly preferred.

  • Non-profit experience preferred
  • Past management experience 
  • Training and mentoring experience to effectively collaboration with program staff
  • Demonstrated ability to work collaboratively and manage multiple priorities and projects effectively
  • Excellent interpersonal, organizational, verbal and written communication skills
  • Knowledge of MS Office, excel, and adaptability to government and agency databases
  • Knowledge of CBO/school partnerships

Educational Alliance “Perks”

  • Competitive salary
  • Discounts to programs at Educational Alliance
  • Comprehensive health insurance
  • Free gym membership at the Manny Cantor Fitness Center and free family membership at the 14th Street Y 
  • Generous paid time off throughout the year
  • Company-funded cash benefit pension plan and other retirement planning opportunities

To Apply please review the link below:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=521581ec-9c96-4687-8176-53fd747c266c&jobId=238111&lang=en_US&source=CC3&ccId=19000101_000001

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