University Settlement Society

Job Title

ADMINISTRATIVE ASSISTANT - LEGAL

Job Description

OVERVIEW: The Door’s mission is to empower young people ages 12-21 to reach their potential by providing accessible, comprehensive youth development services – health care, counseling, education, legal services, the arts and recreation – in a diverse and supportive environment. The Administrative Assistant is responsible for all administrative aspects of the department that provides civil legal services to young people. The Administrative Assistant reports directly to the Director of Legal Services.

 

RESPONSIBILITIES:

·        Greet young people seeking legal services and explain the Legal Services Center’s intake process

·        Maintain Center’s calendar; schedule appointments

·        Answer phones and respond to general inquiries about services

·        Assist with outreach efforts through mailings and telephone contact

·        Provide referral information

·        Distribute mail and other filing

·        Complete forms documenting members’ contact with Legal Services Center

·        Assist with administrative aspects in individual cases (collection of immigration fees, delivery and pick up of documents, etc.)

·        Coordinate membership services for clients

·        Manage compliance with city contracts, including data entry and quality assurance

·        Coordinate events including Fall Kick-Off and Immigrant Youth Night

·        Monitor and maintain office supplies

·        Process requests for payment

·        Orient new staff and interns

·        Coordinate interns; provide training to  interns and volunteers

·        Complete other responsibilities and functions as assigned by supervisor

 

QUALIFICATIONS:

·        Bachelor’s degree required

·        Knowledgeable of and ability to apply positive youth development principles to working with young people

·        Experience in an administrative position required, experience in a legal office or organization preferred

·        Strong interpersonal skills and organizational skills

·        Excellent verbal and written communication skills

·        Must be proficient using MS Office Suite, particularly Word and Excel programs

·        Bilingual English/Spanish required

 

 

Contact: Submit cover letter and resume in one document to:
https://workforcenow.adp.com/jobs/apply/posting.html?client=ussofny&jobId=10133&lang=en_US&source=CC3 

 

Salary Information

Salary: High 30s, plus generous benefits package
Hours: 35 hours per week

To Apply

Submit cover letter and resume in one document to: https://workforcenow.adp.com/jobs/apply/posting.html?client=ussofny&jobId=10133&lang=en_US&source=CC3

(No telephone inquiries or drop-ins please)

The Door is an Equal Opportunity Employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.


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