Goddard Riverside Community Center

Job Title

ACCOUNTS PAYABLE, CASH RECEIPTS AND PAYROLL SPECIALIST

Job Description

INTRO/PROGRAM DESCRIPTION: Goddard Riverside Community Center (GRCC) is a well established Manhattan community based agency with an annual operating budget of approximately $ 30 million.  GRCC is one of New York City’s leading human service organizations meeting the basic needs of children, youth and families, homeless people, and older adults through 25 plus programs at 22 sites across Manhattan.

Purpose of Position: The Accounts Payable/Cash Receipts/Payroll Specialist is responsible for providing financial and administrative support by ensuring agency payables and biweekly payroll are processed with accuracy and in a timely manner. 

 

ROLES, RESPONSIBILITIES, AND ESSENTIAL DUTIES

1.     Accounts Payable

·       Maintain high standards of accuracy and assure compliance with company policies and procedures

·       Ensure compliance with all applicable local, state, and federal requirements e.g. CFR and Uniform Guidance

·       Maintain relationships with vendors and program administrators and address billing and invoice concerns

·       Review all invoices and requests for appropriate documentation, accuracy and approval prior to payment

·       Partner with Senior Management to ensure approval of invoices and timely payments

·       Prepare checks, obtain appropriate signatures and distribute checks as required

·       Maintain reports and agreements

·       Provide information related to cash requirements reports

·       Prepare analysis for various operating expenses and or vendor accounts as required

·       Timely entry and production work products

 

2.     Payroll

·       Review and verify payroll data calculations

·       Analyze payroll related withholding accounts and submission

·       Reconcile payroll prior to transmission

·       Responsible for cash requirement reports for each payroll

·       Perform payroll distribution duties after each pay cycle

·       Process manual checks as needed

·       Perform compliance of unclaimed/uncashed pay checks

·       Assist with related special projects as required

·       Ensure the accuracy of the payroll batch file from the payroll production vendor

·       Prepare payroll journal entries and enter it into accounting software

 

3.     Financial Reporting and Data Entry

·    Produce the year-end process (1099s, W-2s)

·    Assist in monthly closing and audits schedules

·    Prepare AP & Payroll related entries and reports

·    Perform other related duties as assigned

 

  1. Participate as Fiscal Unit Team Member

·       Attend staff meetings and training programs; collaborate on tasks and make suggestions for improvement

 

QUALIFICATIONS/EDUCATIONAL REQUIREMENTS

·       Bachelor’s Degree preferred in accounting, finance, or business management

·       High level of proficiency with Microsoft Office products, especially Excel

·       Working knowledge of accounting software, knowledge of Intacct system a plus

·       At least 3 years in a related field

 

SKILLS, KNOWLEDGE AND ABILITIES

·       Understands Accounts Payable’s impact on Fiscal department’s responsibilities and processes

·       Strong  knowledge of payroll best practices and federal/state tax regulations

·       Ability to build strong working relationships with programs and vendors

·       Must  possess analytical problem solving skills

·       Excellent attention to detail

·       Displays sense of urgency

·       Ability to prioritize, demonstrate high attention to detail, and multi-task

·       Ability to maintain confidentiality with sensitive information

·       Ability to prioritize work activities and use time effectively

·       Ability to work within tight deadlines

·       Ability to work independently and as part of a team

 

PHYSICAL REQUIREMENTS

·       Heavy computer use

 

WORK ENVIRONMENT

·       Office

 

Salary Information

Days: Monday - Friday Hours: 9am to 5pm

The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job related task other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

To Apply

Interested candidates should forward a resume and cover letter with salary requirements to financejobs@goddard.org


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